The Parochial Church Council (PCC) and Vicar of St John’s, Lindow

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be determined by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The PCC and Vicar of St John’s, Lindow are the data controllers (contact details below).  This means they control how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC and Vicar of St John’s, Lindow comply with their obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area;
  • To maintain parish membership records;
  • To fundraise and promote the interests of the church;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of Gift Aid declarations);
  • To operate the church website;
  • To share information for the purpose of prayer and pastoral support;
  • To support discipleship and help you on your spiritual journey;
  • To inform you of news, events, activities and services at St John’s or the wider church, in which you may be interested;
  • To contact you in order to conduct research about your opinions of current or potential services that may be offered.

4. What is the legal basis for processing your personal data?

  • Carrying out obligations under employment, social security or social protection law, or a collective agreement;
  • Fulfilling requirements for administration of Gift Aid declarations;
  • Maintaining membership/electoral roll records of the church (a not-for-profit body with a religious aim);
  • Specific activities which are in the interests of St John’s, and which we believe will benefit the church or the wider community;
  • Explicit consent provided by the data subject to keep you informed about news, events, activities and services within St John’s and the wider church.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared within the church for purposes connected with the church. We will not share your data with third parties without your consent, unless required by law to do so.

6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].

Specifically, we retain electoral roll data while it is still current; Gift Aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data 

Unless subject to an exemption under the “GDPR”, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data;
  • The right to request corrections to personal data found to be inaccurate or out of date; 
  • The right to request your personal data is erased where it is no longer necessary for St John’s, Lindow, to retain such data;
  • The right to withdraw your consent to processing at any time;
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to lodge a complaint with the Information Commissioner’s Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new Notice explaining the new use and setting out the relevant purposes and processing conditions, prior to commencing the processing. Where and whenever necessary, we will seek your consent prior to the new processing.

9. Contact Details

To exercise all relevant rights, or to raise a query or complaint, please in the first instance contact the Church Office at:

  St John’s Church Office, Knutsford Road, Wilmslow, SK9 6EL.

  Tel: 01625 586329.

You can contact the Information Commissioners Office via:
Tel: 0303 123 1113
The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF.